Copyright terms

1. Background 
   1. These terms and conditions set out the basis on which we, the Digital Production Partnership Limited (the DPP, we, us our) grant you (the Licensee, you) a licence to access our copyright publication (the Work).
   2. Except as expressly set out in this Agreement or otherwise expressly agreed in writing by the parties, no rights of either party are assigned, transferred or licensed.
2. Grant of licence 
   1. Subject to your compliance with these terms and conditions, we grant you a limited, non-exclusive, terminable, non-transferable, non-sublicensable licence to access the Work.
   2. The Work is licensed for individual use only, personal to you and must not be further distributed to any other publications or organisations (without prejudice to the generality of the foregoing this prohibits distribution to members of a trade association, educational body or not-for-profit organisation). Any exception to this condition is at the sole discretion of the DPP.
3. Your obligations 
   1. You agree and undertake not to:
      1. use the Work for any other purpose than for private use by the individual who downloads it; 
      2. do or allow anything which would or might prejudice our right in the Works or which might suggest that you have any title or interest in the Works other than the licence granted hereunder; 
      3. use the Work in any way which is defamatory, indecent or otherwise unlawful or which infringes the statutory or common law rights of any third party; or
      4. copy, dissemble or reproduce the Work in any shape or form without our prior written consent.
4. Moral rights
   1. We hereby assert the right to be identified as the author of the Works and to object to derogatory treatment of the Works pursuant to sections 77 and 78 of the Copyright, Designs and Patents Act 1988.
5. Infringement
   1. You agree to immediately inform us if you become aware of any actual or potential infringement of our rights and we shall have the exclusive right (but are not obliged) to take action against or settle any claim or potential claim as we deem fit.
6. Warranties
   1. All warranties and representations, whether statutory or implied, are hereby expressly excluded to the fullest extent permitted by law, and without limitation to this, nothing in this Agreement or the licences granted hereunder shall be construed as a representation or warranty that:
      1. our rights are valid or subsisting;
      2. the Works do not infringe the intellectual property of any third party; or
      3. that the Works will be of satisfactory quality of fit for any purpose you may have.
   2. Each party acknowledges and agrees that no representations were made which are not set out in this Agreement but that, if any were made, it has not relied on, or been induced to enter into this Agreement by, any information, statements, warranties or representations of any description, whether written or oral, made, supplied or given by or on behalf of the other party in relation to the subject matter of this Agreement or otherwise.
7. Indemnities
   1. You agree to fully indemnify and keep us indemnified against all loss, damages and costs (including legal costs and expenses) suffered by us as a result of your breach of any of the terms and conditions in this Agreement. 
   2. Our liability to you (regardless of whether such liability arises in tort, contract, indemnity or in any other way and whether or not caused by negligence or misrepresentation) shall be limited to the fees you paid for a particular Work. We shall not be liable to you for any consequential, indirect or special loss. 
   3. Notwithstanding any other provision of this Agreement, the liability of the parties shall not be limited in any way in respect of the following: 
      1. death or personal injury caused by negligence;
      2. fraud or fraudulent misrepresentation; or
8. Term and termination
   1. This Agreement shall commence on the date of download of the Work and shall continue indefinitely subject to earlier termination in accordance with its terms. 
   2. We may terminate this Agreement at any time for any reason.
   3. Termination or expiry of this Agreement will not affect any accrued rights and liabilities of either party at any time up to the date of termination.
   4. Those provisions which are intended to survive termination shall do so.
9. Further assurance
   You agree (at our request and expense) to use all reasonable endeavours to execute such documents and perform such acts as may reasonably be required by us to give effect to this Agreement.
10. Notices
    1. Notices under this Agreement shall be in writing and sent to our registered address in the case of the DPP and to the email address you gave when signing up to access the Work and shall be deemed to have been delivered:
       1. by first-class post: two days after posting;
       2. by hand: on delivery;
    2. This clause does not apply to notices given in legal proceedings or arbitration.
11. Announcements
    No announcement or other public disclosure concerning this Agreement or any of the matters contained in it shall be made by, or on behalf of, a party without the prior written consent of the other party (such consent not to be unreasonably withheld or delayed), except as required by law, any court, any governmental, regulatory or supervisory authority (including any recognised investment exchange) or any other authority of competent jurisdiction.
12. Variation
    No variation of this Agreement shall be valid or effective unless it is in writing, refers to this Agreement and is duly signed or executed by, or on behalf of, each party.
13. Transfer of rights
    1. We may assign, subcontract or encumber any right or obligation under this Agreement, in whole or in part, without your prior written consent. 
    2. You may not assign, subcontract or encumber any right or obligation under this Agreement, in whole or in part, without our prior written consent. 
14. Severance
    If any provision of this Agreement (or part of any provision) is or becomes illegal, invalid or unenforceable, the legality, validity and enforceability of any other provision of this Agreement shall not be affected.
15. Waiver
    No failure, delay or omission by either party in exercising any right, power or remedy provided by law or under this Agreement shall operate as a waiver of that right, power or remedy, nor shall it preclude or restrict any future exercise of that or any other right or remedy. No single or partial exercise of any right, power or remedy provided by law or under this Agreement shall prevent any future exercise of it or the exercise of any other right, power or remedy.
16. Third party rights
    No one other than a party to this Agreement, their successors and permitted assignees shall have any right to enforce any of its provisions.
17. Governing law
    This Agreement and any dispute or claim arising out of, or in connection with, it, its subject matter or formation (including non-contractual disputes or claims) shall be governed by, and construed in accordance with, the laws of England and Wales.
18. Jurisdiction

The parties irrevocably agree that the courts of England and Wales shall have non-exclusive jurisdiction to settle any dispute or claim arising out of, or in connection with, this Agreement, its subject matter or formation (including non-contractual disputes or claims).

DPP Trademark Licence

We are Digital Production Partnership Limited (trading as the DPP), a company registered in England and Wales under company number:  09478697. Our registered office is at Rosecourt, London Road, Battle, England, TN33 0LP.  

As part of your membership, we will grant you a license to use our registered trade marks in accordance with the provisions hereunder. 

1. Grant of rights

   1.1. Subject to the terms and conditions of this Licence, we hereby grant you a royalty free, non-exclusive, non-transferrable, non-sublicensable, terminable licence to use the DPP’s trade marks as set out in Annex 1 (the Trade Marks) in connection with your marketing and publicity materials, for the duration of your membership with the DPP. 

   1.2. As an express condition of this Licence you agree never (nor cause any third party to) register register or make any application to register any trade mark, design or other registered right which incorporates any of the Trade Marks or anything confusingly similar to any Trade Marks.

   1.3.  This Licence shall not entitle you to use the Trade marks for any purpose other than in the exercise of rights expressly granted hereunder. If you wish to use the Trade Marks in any other manner, you may only do so if pursuant to express written permission from the DPP wish shall be granted pursuant to a separate agreement.

   2. Your obligations
   
   2.1. You agree to only use the Trade Marks in the form, colour, design, style and manner as set out in Annex 1 or as directed or approved by the DPP in writing from time to time, and with appropriate legends as directed or approved by the DPP identifying the DPP as the owner of the Trade Marks and indicating, in the form and manner directed by the DPP, that the Trade Marks are used under licence, if so requested. 

   
   2.2. This Licence does not entitle you to use the Trade Marks as part of any trade name or corporate title or domain name or social media handle without the express prior approval of the DPP in writing.

   2.3. You agree to use the Trade Marks responsibly at all times and in manner not detrimental to the DPP’s interests, including but not limited to, the goodwill associated with the Trade Marks or the DPP’s reputation in general. 

   3. Title to the Trade Marks and goodwill

   3.1. You expressly acknowledge that the DPP is the absolute owner of the Trade Marks. Except as expressly set out in this Licence or otherwise expressly agreed in writing by the parties, no intellectual property rights of either party or otherwise are assigned or transferred.

   3.2. You shall not make any representations or undertake any acts which indicate that you have any right, title or interest in or to the Trade Marks other than under the terms of this Licence.

   3.3. You further agree not to, or cause or authorize to be done:

   3.3.1. anything which shall or may impair, damage or be detrimental to the reputation or goodwill associated with the DPP or the Trade Marks;

   3.3.2. anything which may adversely affect the value of the Trade Marks; or

   3.3.3. anything which may jeopardise or invalidate any registration or application for the Trade Marks.

   3.4. Any and all goodwill that arises in relation to the Trade Marks through the use of the Trade Marks by you shall accrue automatically to the DPP. You agree upon request, to execute any and all documentation necessary to vest such goodwill in the ownership of the DPP or evidence such ownership.

   4. Warranties 

   4.1. Nothing in this Licence shall be construed as a representation, warranty or promise by the DPP:

   4.1.1. as to the utility, validity, subsistence or enforceability of any of the Trade Marks; or

   4.1.2.that the exercise of the rights granted under this Licence will not infringe the intellectual property rights of any third party.

   5. Indemnity 

   5.1. You shall indemnify the DPP from and against any losses, damages, liability, costs (including legal fees) and expenses incurred by the DPP as a result of or in connection with any action, demand or claim in connection with your breach of this Licence.

   6. Termination 

   6.1. This Licence shall terminate automatically on expiry of your membership (however so arising). The DPP reserves the unfettered right to terminate this Licence at any time for any reason, without notice to you. 

   7. Liability

   7.1. Subject to the below, our liability under or in connection with these terms (regardless of whether such liability arises in tort, contract or in any other way and whether or not caused by negligence or misrepresentation) will not exceed the amount of membership fees paid by you for the specific year in which the liability arises.

   7.2. We will not be liable to you under or in connection with these terms (regardless of whether such liability arises in tort, contract or in any other way and whether or not caused by negligence or misrepresentation) for:

   7.2.1. consequential, indirect or special losses; or

   7.2.2. any of the following (whether direct or indirect):

   a) loss of profit;

   b) loss or corruption of data;

   c) loss or corruption of software or systems;

   d) loss or damage to equipment;

   e) loss of use;

   f) loss of opportunity;

   g) loss of savings, discount or rebate (whether actual or anticipated); or

   h) harm to reputation or loss of goodwill.

   7.3. Nothing in these terms will limit or exclude our liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other losses which cannot be excluded or limited by law.

   8. Your information

   8.1. Any personal information that you provide to us will be dealt with in line with our Privacy Policy, which explains what information we collect and hold about you, and how we collect, store, use and share such information.

   9. No third party rights 

   9.1. No one other than us or you has any right to enforce any of these terms.

   10. Governing law and jurisdiction

   10.1. This Licence and any dispute or claim arising out of, or in connection with it, its subject matter or formation (including non-contractual disputes or claims) will be governed by, and construed in accordance with, the laws of England and Wales. 

   10.2 You and us both irrevocably agree that the courts of England and Wales will have exclusive jurisdiction to settle any dispute or claim arising out of, or in connection with, this Licence, its subject matter or formation (including non-contractual disputes or claims).

   11. General 

   11. 1. You are not allowed to transfer your rights under this Licence to anyone without our prior written consent. We may transfer our rights under this Licence to another business without your consent, but we will notify you of the transfer and make sure that your rights are not adversely affected as a result.

   11.2. If any provision of this Licence (or part of any provision) is or becomes illegal, invalid or unenforceable, the legality, validity and enforceability of any other provision will not be affected.

   11.3. If you breach this Licence and we take no action, we will still be entitled to use our rights and remedies in any other situation where you breach it.

   11.4. Any variation to this Licence will not be binding unless expressly agreed in writing between you and us.

   11.5. We both agree that these terms constitute the entire agreement between us in relation to your licence of the Trade Marks. You acknowledge that you have not entered into these terms in reliance on any representation or warranty that is not expressly set out in these terms and that you will have no claim for innocent or negligent misrepresentation on the basis of any statement in these terms.

Privacy notice

The DPP (Digital Production Partnership Ltd) is a membership organisation that brings customers and suppliers together to solve problems and create opportunities. To do this, we collect, store, and process a certain amount of personal information. We treat that information with the utmost respect, and so we have prepared this privacy notice to explain clearly how we manage and use your information, and the rights you have relating to it.

This privacy notice explains:

1. What information we will collect from you
2. How we will use the information we collect about you
3. When we will disclose your details to anyone else
4. Your rights regarding the information you provide to us
5. The legal basis for holding and processing your personal information
6. The use of cookies on our website and how you can accept or reject these cookies
7. How you can contact us if you have questions about this privacy notice

When we collect or use your personal data we do so subject to the UK General Data Protection Regulation (UK GDPR). We are also subject to the EU General Data Protection Regulation (EU GDPR) in relation to goods and services we offer to individuals in the European Economic Area (EEA).

Given the nature of our organisation, we do not expect to collect the personal data of anyone under 13 years old. If you are aware that any personal data of anyone under 13 years old has been shared with our website please let us know so that we can delete that data.

Unless otherwise specified, the DPP is the data controller for any personal data collected on or submitted to our website https://www.thedpp.com (our site). The DPP means Digital Production Partnership Ltd, a company registered in England with registration number 09478697. Our registered office is Rosecourt, London Road, Battle TN33 0LP. You can also contact us by email at privacy@thedpp.com

How we collect and use your information

We and our authorised third parties will only process your personal information where we have a lawful basis to do so. The lawful basis for processing may differ depending on which of our services you use. Generally, we’ll only process your data on the following grounds:

• you have given consent for the processing. When we rely on consent to process your personal information, you always have the right to withdraw this consent.
• the processing is necessary for the performance of a contract to which you are a party, such as your DPP membership.
• the processing is necessary in order to take steps at your request prior to entering into a contract.
• the processing is necessary for compliance with a legal obligation placed on us.
• the processing is necessary for the purposes of the legitimate interests pursued by the DPP or by a third party. For example, we have a legitimate interest in understanding how people are using the resources we provide, including our website and publications, both to improve them and to promote our services. Therefore, we use your personal information to understand and analyse our products and services and to tailor our marketing accordingly.

There are a number of situations in which the DPP will collect personal information from you in order to provide services to you, and these are outlined below. More generally, we will keep records of your marketing consents, and may record how you interact with marketing materials we have sent you. We may also retain copies of communications with you for a reasonable period of time in line with our retention policies, and these records will contain any information you have disclosed to us in those communications.

Company membership registration

When you choose to enrol your company as a DPP member, we will require information about the company, and also about the primary contact person(s), including name, job title, and email address. These will be collected via our online enquiry form, or via direct contact, such as by email, text, telephone and/or via our website. The basis for this processing is to allow us to fulfil our contract with you to provide membership services.

Individual website registration

Any member of staff from a DPP member company may register for an account on our site, allowing you to log in to access additional resources such as downloads and event registration. In order to register you, we will collect information including your name, job title, gender, location and email address. We will also ask your permission to share information with sponsors when you attend DPP events or download DPP reports with selected member companies who’ve sponsored them. The basis for this processing is fulfilment of our contract to provide you services under your membership. You will also be able to opt in to receiving email communications to update you on the DPP’s events, publications, and other work. You will be able to opt-out of these at any time.

Website downloads

When you are logged into our website, we record which of our documents you download. For users who are not logged in, some content on our website is available for download by non-members, upon submission of your name, company name, job title and email address. The basis for this processing is our legitimate interest to understand who is using our materials and how. Users who are not logged in will additionally be asked to opt-in to further email communications from the DPP, which will be delivered based upon your consent to do so. You may withdraw this consent at any time.

Website enquiry

When you contact us via our website for any other reason, such as by using our contact form, we will collect information including your name, company name, job title, and email address. The basis for this processing is to allow us to respond to your enquiry, fulfilling your legitimate interest to receive a response from us. You will additionally be able to opt-in to further email communications, which will be delivered based upon your consent to do so. You may withdraw this consent at any time.

Form Submissions using reCAPTCHA

Some forms on the DPP website use a system from Google called reCAPTCHA v3 to protect against spam submissions. Therefore, by completing and submitting a form on thedpp.com you agree to the use of reCAPTCHA v3, which is subject to the Google Privacy Policy and Terms of Use. reCAPTCHA is only used to fight spam and abuse on our site, and for no other purpose.

Event registration

When you register to attend a DPP event we will collect personal information including email address, name, job title, gender, location, company name and other information required to provide the event. The basis for this processing is to allow us to provide the event service to you, and our legitimate interest in understanding who attends our events. The information you provide will assist with managing attendees, access requirements and dietary needs. It will also be used for evaluation of events.

We will share some limited information about event attendees with third parties, as follows:

• If an event has a sponsor(s), we will seek your explicit consent to share your details (name, job title, location, company name, email address) with them. If you consent, your data will be held by the sponsor(s) in accordance with their own privacy policy.
• Sometimes, we will also share pseudonymised aggregated information (such as companies attending/invited and job titles of attendees/invitees) with sponsors or potential sponsors due to their legitimate interest to understand the demographic of event attendees. This will not include individually identifiable information such as names, email addresses, or the specific combinations of job titles and companies.
• At some small events, typically under 30 attendees, we may share lists of attendee names, job titles, and companies, with attendees. This is due to their legitimate interest to understand the contacts they meet, and to understand the impact of their decisions to share business information with other attendees under the Chatham House Rule.

Direct Marketing

Subject to your direct marketing preferences and consents, we will send you marketing communications that we think will be the most relevant to you. We have a legitimate interest in using your personal data for marketing purposes (see above). This means we do not usually need your consent to send you marketing information. If we change our marketing approach in the future so that consent is needed, we will ask for this separately and clearly.

All of our automated email communications include an unsubscribe link, which allows you to opt out of future communications. If you are a DPP member, when you unsubscribe we may still send you specific personal communications related to your membership (in order to fulfil our membership contract with you), but we will remove you from bulk communications. If you are not a DPP member, we will retain information about you sufficient to respect your wishes not to be contacted, but we will not send you any further marketing communications unless you reinstate your consent to do so.

How long we keep your information

We keep your personal information for only as long as necessary, which is longer in some cases than in others. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, necessary for the purposes for which we process your personal data, and the applicable legal requirements.

For example:

• we will keep information about member companies and our contact individuals at those member companies throughout the duration of your membership. If you end your membership, we will retain this information for six years after the date of your membership expiry or the last contact you have with the DPP, so that if we re-engage with your company subsequently, we have contextual information about the previous relationship between us.
   
• if you ask us to stop processing your personal information for direct marketing, we need to retain enough information about you to enable us to ensure we stop including you in those direct marketing activities.
   
• by law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for at least six years after they cease being customers for tax purposes.

When we share your information

Generally, we will only use your information within the DPP. However, sometimes we will use third parties to process your information, for the purposes of delivering our services, as outlined in this privacy notice. Those third parties include:

• Service providers who provide IT, system administration and other services, and may act as data processors.
   
• Professional advisers who may act as processors including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
   
• HM Revenue & Customs, regulators and other authorities who may act as processors who require reporting of processing activities in certain circumstances.
   
• The police, regulatory bodies or legal advisers in connection with any alleged criminal offence or unlawful activity, or otherwise where required by law or where we suspect harm or potential harm to others. We will cooperate with any law enforcement authorities or court order requesting or directing us to disclose information.
   
• Third parties will or may take control or ownership of some or all of our business (and professional advisors acting on our or their behalf) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, initial public offering or in the event of our insolvency. In such cases information will be anonymised where possible and only shared where necessary (please see below).

We have contractual provisions in place, which require that these third parties comply strictly with our instructions and that they do not use your information for their own business purposes. The third parties may be based inside or outside the EU, but where they are based outside, the data processing will be subject to the conditions laid out under ‘International Transfers’ below.

The DPP will not sell your data. We will also not pass your data to third party data controllers for marketing, except where you have provided explicit consent (such as sharing data with event sponsors).

Where your personal data is held

Personal data may be held at our offices and those of our third party agencies, service providers, representatives and agents as described above (please see above). 

Some of these third parties may be based outside the UK/EEA. For more information, including on how we safeguard your personal data when this happens, see below section on international transfers.

International transfers

In some cases our external third parties may be based outside the UK and EEA so the processing of your personal data may involve a transfer of data outside the EEA. In those cases we will comply with applicable UK[ and EEA] laws designed to ensure the privacy of your personal data.

Under data protection laws, we can only transfer your personal data to a country outside the UK/EEA where:

a) the UK government has decided the particular country ensures an adequate level of protection of personal data (known as an ‘adequacy regulation’) further to Article 45 of the UK GDPR. A list of countries the UK currently has adequacy regulations in relation to is available here. 

b) [in the case of transfers subject to EEA data protection laws, the European Commission has decided that the particular country ensures an adequate level of protection of personal data (known as an ‘adequacy decision’) further to Article 45 of the EU GDPR. A list of countries the European Commission has currently made adequacy decisions in relation to is available here. 

c) there are appropriate safeguards in place, together with enforceable rights and effective legal remedies for you; or

d) a specific exception applies under relevant data protection law.

Where we transfer your personal data outside the UK or EEA, we do so on the basis of an adequacy regulation or (where this is not available) legally-approved standard data protection clauses recognised or issued further to Article 46(2) of the UK GDPR and/or EU GDPR. In the event we cannot or choose not to continue to rely on either of those mechanisms at any time, we will not transfer your personal data outside the UK/EEA unless we can do so on the basis of an alternative mechanism or exception provided by UK data protection law.

Please contact us via privacy@thedpp.com if you would like further information on the specific mechanism used by us when transferring your personal data out of the EEA.

Changes to our business

If we become involved in a merger, acquisition, restructuring, reorganisation or other transaction involving the sale of some or all of our companies’ assets, then your information may be included in the assets that are transferred to the new owner and may be provided to the entities and advisors involved.

If there are changes to our business, your personal information will remain subject to this privacy notice (as amended from time to time). However, where your personal information is transferred to a new owner following a merger or acquisition it may be subject to a different privacy notice. We, or the new owner, will provide notice to you before any of your personal information becomes subject to a different privacy notice.

Your rights

Any personal information you supply will be treated in accordance with applicable data protection laws, including the Data Protection Act 2018, the General DataProtection Regulation (the “GDPR”) and any other applicable or superseding legislation.

If you wish to engage any of these rights and need to contact us, please email privacy@thedpp.com

You have a right to:

• request a copy of the personal information we hold about you. To do this, please contact us making clear that you are requesting a copy of your personal information and including full details of what you require. You may also be required to submit a proof of your identity.
   
• request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected.
   
• request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it (such as a legal requirement for us to retain it for tax purposes).
   
• object to the processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
   
• request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
   
• request that we provide your personal information to you in a structured, commonly used and machine readable format and have it transferred to another provider of the same or similar services to us. Where this right is applicable, we will comply with such transfer as far as it is technically feasible.
   
• object to your personal information being used for direct marketing. Where required we will ensure we obtain your consent before undertaking marketing and you will have the ability to opt out.
   
• withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

How we use cookies

Our site uses cookies to help provide you with a good experience when you browse our site, and to enable us to improve our site. The cookies we use, and the purposes for using them, are outlined in our cookie control banner on our website, which may be updated from time to time. You can review or update your cookie preferences at any time using the ‘Cookie Settings’ link at the bottom of all pages on this site.

Questions and complaints

If you have any questions relating to this privacy notice, please email privacy@thedpp.com

In the event that you wish to make a complaint, we would appreciate the chance to deal with your concerns, so please contact us. However, you also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

Changes to our privacy notice

Any changes we may make to our privacy notice in future will be posted on this page and, where appropriate, notified by email. This privacy notice was last updated on 4th January 2024. It was updated to indicate our use of - a new cookie preferences system on the site, and to clarify (but not substantively change) some other existing points.

Environmental policy

The DPP recognises that it has a responsibility to the environment beyond legal and regulatory requirements. We are committed to reducing our environmental impact and continually improving our environmental performance as an integral part of our business strategy and operating methods, with regular review points.

We will encourage our members, suppliers and other stakeholders to do the same.

Responsibility

The COO is responsible for ensuring that the environmental policy is implemented.  All DPP employees have a responsibility in their area to ensure that reasonable attempts are made to achieve the aims and objectives of the policy.

Policy aims

Our Environmental Policy statement communicates our policy internally within our organisation and externally to our members and suppliers.

We will:

• comply with, and wherever possible go beyond, all relevant regulatory requirements
• measure our impact on the environment and set targets for ongoing improvement; focussing on energy, waste, and emissions
• monitor and improve our environmental performance
• incorporate environmental factors into business decisions wherever we can
• increase employee awareness and training

Paper

We will:

• work as a paperless team, and this will be our default approach for all activities. We will only print in exceptional circumstances, and where there is no reasonable alternative.
• where paper-based materials are the most sustainable option for promotional material, nevertheless seek to minimise its use
• buy recycled and recyclable paper products for our publications, and promotional materials wherever possible
• source a sustainable alternative to traditional paper business cards
• recycle all paper waste generated in the office using the provided recycling bins
• invest in digital signature technology to reduce the need to print out documentation that requires signing

Energy

We will:

• find out how the energy is being supplied by the landlord of our facilities and estimate the amount of energy consumed by Q2 2020
• seek to reduce the amount of energy used (recognising that we work in a managed office environment where most of the energy use is out of our control)
• switch off lights and electrical equipment when not in use
• replace technology such as laptops, when they come to the end of their useful life, with energy efficient variants

Travel and transportation

We will:

• implement a flexible working policy to enable staff to work from home or other locations, allowing them to reduce their travel
• offset carbon emissions from all flights taken for business travel
• provide tools to our staff to allow remote communication, including mobile phones, video conferencing, and team chat
• use public transport wherever practical
• promote ride sharing when members of the team travel together
• use green couriers where possible

Monitoring and improvement

We will:

• by end of Q2 2020, develop metrics and reporting capability to monitor our environmental performance, focussing on energy, waste and emissions
• track these metrics over time and work to improve our performance
• require all employees to attend training to increase their awareness of environmental issues; with at least half of the team to have completed their training in the first 3 months of 2020, and all staff expected to complete their training by summer 2020
• review any necessary updates to this policy and any related business issues at our monthly management meetings

Culture

We will:

• require all staff to read this policy, and involve them in its implementation
• ensure that our policy is made available on our website
• be transparent about our performance, reporting key achievements and progress on our website
• review and update this policy at least once annually
• adopt environmental criteria for our procurements, including only using venues with sustainability policies
• issue reusable cups to staff, and encourage them to use them in place of paper cups
• work with our members and the broader media industry to improve their environmental performance, through our Committed to Sustainability programme
• review and minimise the environmental impact of DPP events by considering our use of paper, plastics, carbon emissions, and food menus
• provide, where possible low carbon food options for DPP events
• source and only use eco-friendly banners and other similar promotional materials
• work to eliminate single use plastics in our workplace and our events
• take reasonable measures to offset the carbon emissions generated by DPP event speakers who take international flights solely to attend a DPP event
• take part in the DPP Committed to Sustainability programme, and work towards maintaining and improving our score